When you are working remotely the last thing you want to hassle with is mail. Whether it is customer correspondence or checks, not having a mailroom to handle the physical distribution of mail and the support staff to process it and enter information into your AR system, will reduce your productivity significantly. Lower productivity means fewer customers contacted, less cash flow and not achieving AR KPI goals.

The way to avoid handling mail and paper checks while working remotely is to set up a digital mailroom for your business. Here is how a digital mailroom can help you to ditch paper now.https://lockstep.io/product/

Virtual Addresses

With a digital mailroom, mail is sent to virtual addresses. The paper doesn’t come to you. It is sent to secure sites instead for processing. No more opening envelopes, depositing checks with a mobile app and entering payment data in your AR system. You can focus on collections and cash flow instead.

Processing

The virtual addresses provided by companies offering digital mailroom services should be secure facilities staffed by personnel who have passed rigorous background checks. Your checks and documents should be processed with high-resolution PDF scans and automatically uploaded to cloud storage devices like Dropbox or Google Drive.

If you don’t have automated accounts receivable and accounting software, you will still be able to obtain some the benefits of a digital mailroom. You will be able to eliminate the mailroom processing but still need to review the checks received online and enter data into your accounts receivable and accounting systems. To achieve all the benefits of a digital mailroom, some level of integration is necessary.

Integration

It should be possible to integrate checks uploaded to cloud storage devices into widely used accounting software. This will help to reduce some of the data entry drudgery if you don’t have automated and integrated accounts receivable.

To take full advantage of automated and integrated accounts receivable software you need to work with a digital mailroom service that provides an open API to link data from the digital mailroom with your accounting, collections and accounts receivable software. With a fully integrated flow of data you will maximize the benefits of a digital mailroom when you work remotely, and be able to fully utilize the technology available in your automated accounts receivable and collections.

A fully integrated digital mailroom will help you to ditch paper and utilize your system software to increase collections and cash flow when you work remotely.

The key to successfully integrating a digital mailroom with your automated accounts receivable and collections is to work with an experienced software partner.

Lockstep Collect is a market leader in cloud-based credit and collection platforms. Lockstep Collect can help you to integrate a digital mailroom to support remote credit and collections.

If you would like to learn how you can benefit from integrating a digital mailroom with your automated accounts receivable and collections, please contact Lockstep Collect at www.lockstep.io.

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